Nozbe

I’ve used several programs to help keep myself, my clients, and members of my team on the same page, including Central Desktop, Basecamp, and Deskaway.  Some of the applications have completely overwhelmed clients, and some team members have had a difficult time determining what’s next on their task list.  I think I have finally found a simple system that will make everyone happy.

Nozbe  is a web-based task manager and to-do list software that will help your personal productivity, project management and time-tracking. It’s based on productivity guru David Allen’s “Getting Things Done” software.  It’s quite easy to set up an account, and there’s a great set of video tutorials to get you started.

It’s great for a big brain dump because you can add your tasks and notes to Nozbe quicker than you would do it on paper. You can add one or many tasks at a time (or import tasks from Excel or other programs).  Then, you can organize your tasks and notes into projects, move items between projects and get your stuff ready for processing.

In line with David Allen’s GTD system, Nozbe allows you to then focus on your next action rather than thinking about 10 things at a time. You can use Nozbe to prioritize your tasks by starring most urgent actions from all of your projects to create one separate list.  And, you can keep all the project-related data together by attaching files with a simple click. Upload newer versions of your documents to track changes and share with others.

You can also use Nozbe’s built-in calendar to schedule your appointments and manage events and sync with your Google calendar.  Send email to Nozbe and convert your messages to actions, notes and even comments to actions.

One of the best features of Nozbe is its integration with other programs, like Twitter, Evernote, and Dropbox. And, you can add info to any project on the go with Nozbe’s mobile apps. If you’re using either Google Chrome or Safari as your browsers, you can browse your projects offline and even mark actions as done when not connected to the Internet. After you go online, all of your information will sync seamlessly.  I also love the ability to drag and drop to reorder tasks, notes, files, move items between projects.

You can get a free Nozbe account, or upgrade to a team-based account where you can track your team members, get a unique Nozbe company domain, and brand your interface with your company logo.

Get everyone with whom you work on the same page here.